BULGARIAN WINDOW CLEANING CUP

PRIVACY POLICY

Information about the processing, use and protection of personal data in connection with the Bulgarian Window Cleaning Cup, Professional Cleaning Expo and use of the official website.

This Privacy Policy has been prepared in accordance with Regulation (EU) 2016/679 of the European Parliament and of the Council of 27 April 2016 on the protection of natural persons with regard to the processing of personal data and on the free movement of such data (GDPR), the Bulgarian Personal Data Protection Act and applicable Bulgarian legislation.

DATA CONTROLLER

The controller of personal data processed through bulgarianwindowcleaningcup.com and in connection with the organisation and delivery of the Bulgarian Window Cleaning Cup and Professional Cleaning Expo is:

Clean Masters 2016 Mitev EOOD

PERSONAL DATA WE MAY COLLECT

Depending on how you use the website or participate in the event, we may process:

first and last name;
telephone number;
email address;
city or place of residence;
company or organisation;
type of participation requested;
information provided through registration and contact forms;
content of enquiries and correspondence;
billing information;
payment information, where applicable;
technical data relating to the operation and security of the website.

Please do not provide sensitive data or special categories of personal data through free-text fields unless this is necessary and has been expressly requested.

PURPOSES OF PROCESSING

The personal data provided may be used for:

competitor registration;
organisation and delivery of the competition;
communication with registered participants;
processing EXPO enquiries;
communication with exhibitors, partners and sponsors;
reviewing and responding to enquiries;
processing and confirming payments;
issuing invoices and accounting documents;
fulfilling contractual and legal obligations;
protecting the legitimate interests and rights of the Organiser;
ensuring the technical operation and security of the website.

LEGAL BASIS

Personal data is processed only where an applicable legal basis exists under Regulation (EU) 2016/679.

Depending on the circumstances, processing may be based on:

taking steps at the request of the data subject before entering into a contract;
performance of a contract or contractual relationship;
compliance with a legal obligation;
the legitimate interests of the Controller, where those interests are not overridden by the rights and freedoms of the data subject;
freely given consent, where required.

Where processing is based on consent, the data subject has the right to withdraw it at any time, without affecting the lawfulness of processing carried out before withdrawal.

REGISTRATION AND CONTACT FORMS

When you complete a registration or contact form on the website, the information provided is used to process your registration or enquiry and to communicate with you.

Fields marked as mandatory are required in order to process the request. If they are not provided, we may be unable to process the registration or respond to the enquiry.

Optional fields are provided voluntarily.

PAYMENT AND BILLING DATA

Where a participation fee is payable, we may process information necessary to identify and confirm the payment made.

Where an invoice is requested, we may process: company or organisation name, UIC / BULSTAT, VAT number, legal representative, billing address and other information required to issue the accounting document.

PHOTOGRAPHY AND VIDEO RECORDING

Photography and video recording may take place during the Bulgarian Window Cleaning Cup and Professional Cleaning Expo for the purposes of documenting, reporting on, archiving and promoting the event.

Photographs and video material may be used on the official website, on social media, in the media, and in informational and promotional materials, where permitted by applicable law.

Where separate consent or another legal basis is required for a specific use, the Organiser will take the necessary steps.

DISCLOSURE OF DATA TO THIRD PARTIES

Personal data is not sold or disclosed to third parties for their own unrelated marketing purposes.

Data may be disclosed to or processed by service providers where necessary for the operation of the website, communications, organisation of the event or compliance with legal obligations.

Such recipients may include providers of hosting, email, online forms, technical support, accounting services, payment services, organisational subcontractors and competent public authorities.

INTERNATIONAL DATA TRANSFERS

Some technical or communications service providers may process information using infrastructure located outside the European Economic Area.

Where such a transfer takes place, the applicable mechanisms and safeguards provided for in Regulation (EU) 2016/679 are used.

RETENTION PERIODS

Personal data is retained only for as long as necessary to fulfil the purpose for which it was collected, unless a longer retention period is required by law.

Data from EXPO, partnership and sponsorship enquiries that do not result in an ongoing relationship may be retained for up to 12 months after the end of the communication.

Data relating to registered participants is retained for the period necessary to organise and deliver the relevant edition and thereafter to the extent necessary to settle the relationship and protect against potential legal claims.

Accounting and tax documents are retained for the periods prescribed by applicable Bulgarian legislation.

SECURITY

The Controller applies appropriate technical and organisational measures to protect personal data against unauthorised access, loss, destruction, alteration or unlawful disclosure.

Despite the measures taken, the transmission of information over the internet cannot be guaranteed to be completely secure in all circumstances.

YOUR RIGHTS

Subject to Regulation (EU) 2016/679 and applicable Bulgarian legislation, you have the right:

to information about the processing;
to access your personal data;
to rectify inaccurate or incomplete data;
to erasure where the legal requirements are met;
to restriction of processing;
to object to processing where applicable;
to data portability where applicable;
to withdraw consent;
to lodge a complaint with the competent supervisory authority.

SUPERVISORY AUTHORITY

If you believe that your personal data is being processed in breach of applicable law, you have the right to lodge a complaint with:

Commission for Personal Data Protection (CPDP)

The right to lodge a complaint does not prevent you from first contacting the Controller in order to resolve the matter.

COOKIES

The website may use cookies and similar technologies necessary for its operation, security and the provision of functionality.

Cookies that are not strictly necessary for the operation of the website are used where an applicable legal basis exists and, where required, after the user has made a prior choice.

Further information is provided in the separate Cookie Policy.

MARKETING COMMUNICATIONS

Submitting a registration or enquiry does not constitute automatic consent to receive unrelated advertising or marketing communications.

Where consent is required for a particular marketing communication, it is requested separately and voluntarily and may be withdrawn at any time.

LINKS TO OTHER WEBSITES

The website may contain links to websites operated by partners, exhibitors or other third parties.

These websites may have their own privacy policies. The Controller does not control how independent third parties process information through their own websites.

CONTACT REGARDING PERSONAL DATA

For questions about this Policy, the processing of your personal data or the exercise of your rights, you may contact:

Clean Masters 2016 Mitev EOOD
Email: clean2016varna@gmail.com

CHANGES TO THIS POLICY

This Privacy Policy may be updated periodically where there are changes to the services used, the way personal data is processed or applicable legislation.

The current version is published on the official website bulgarianwindowcleaningcup.com.

Last updated: 9 October 2026